ISO 45001 Implementation Training Program Outline

Program Overview

The training follows this path for ISO 45001:2018

Group Training Session #1 – Intro and Overview

• 1 Week Case Work

Group Training Session #2 – Operations: Environmental Aspects and Health and Safety Hazards

• 1 Week Case Work
• One-on-One Training Session, as required

Group Training Session #3 – Risk and Opportunity Management

• 1 Week Case Work
• One-on-One Training Session, as required

Group Training Session #4 – Resources: People, Infrastructure and Work Environment

• 1 Week Case Work
• One-on-One Training Session, as required

Group Training Session #5 – Resources: Documented information

• 1 Week Case Work
• One-on-One Training Session

Group Training Session #6 – Leadership

• 1 Week Case Work
• One-on-One Training Session

Group Training Session #7 – Performance Evaluation – Measurements

• 1 Week Case Work
• One-on-One Training Sessions

Group Training Session #8 – Performance Evaluation – Internal Audits

• 1 Week Case Work
• One-on-One Training Session

Group Training Session #9 – Internal Audits (continued) and Management review of Results

• 1 Week Case Work
• One-on-One Training Session if required

Group Training Session #10 – Improvement –Root Cause Analysis and Corrective Action

• 1 Week Case Work
• One-on-One Training Session if required

Group Training Session #11 Process Analysis and Improvement

• 1 Week Case Work
• One-on-One Training Session

Group Training Session #12 Developing a ‘Health and Safety Culture’

• 1 Week Case Work
• One-on-One Training Session

Group Training Session #13 Employee involvement

• 1 Week Case Work
• One-on-One Training Session

Group Training Session #14 – Registration and Audit Readiness

• 1 Week Case Work
• One-on-One Training Session

Group Training Session #15 – Final Assessment of Implementation – second Management Review

• 1 Week Case Work
• One-on-One Training Session

Group Training Session #16 – Preparation for Stage 1 Audit by Accredited Registrar

• Final Evaluation of Case Work – Certification of Trainees

Total Course Calendar – 16 weeks (this can be modified to meet your requirements, but the content will still be covered)

Module 1 – ISO 45001Introduction and Overview

1. Course Overview – participants’ personal objectives and their respective roles
2. Using your ISO 45001 Management System as a Tool for Improvement to Health and Safety ion your organization
3. ISO 45001 Overview – focus on the application at your organization
4. Defining Organizational Purpose and Direction [4.1, 4.2, 4.3]
   1. Context – Internal and External conditions
   1. Understanding Stakeholders
   1. Understanding Stakeholder Requirements/Expectations
   1. Defining the Scope of the Management System

Case Work

• Define Processes – workflow overview with environmental aspects and OHS hazards identified on the process map
• Define Scope of OH&S Management System
• Define Stakeholders and Expectations
• Define purpose from the customer’s perspective – what do they ‘expect’?

Learning Outcomes

• Clear Understanding of Intent and Direction of ISO 45001
• Identifying characteristics of the organization’s context
• Recognition of Various Stakeholders and their Distinct Requirements/Expectations
• Defined Stakeholders, Requirements and Scope for your Organization
• What are customers asking for when they contact you? What matters to your customers? Where in the system does ‘demand’ appear?
• Identify how you create value for customers and learn the impact of these activities on workers’ health and safety.

 

Module 2 – Operation: Planning and Control [8]

1. Operational planning [8.1]
   1. Eliminating hazards and reducing OH&S risks [8.1.2]
   1. Managing change [8.1.3]
   1. Procurement [8.1.4]
2. Emergency Preparedness and Response [8.2]

Case Work

• Identify Gaps in: Operational planning, purchasing and outsourcing and how these activities can affect health and safety
• Deliver training on appropriate methods to close operational gaps
• Review and revise ‘OHS Hazards’ [6.1.2, 8.1.2] matrix or equivalent information

Learning Outcomes

• Clear understanding of ISO 45001 clauses and requirements related to ‘Operations’ including requirements related to environmental aspects
• Recognition of the alignment between your processes and ISO 45001 requirements

 

Module 3 – Risk and Opportunity Management [6]

Actions to Address Risks and Opportunities [6.1]

1. Hazard identification and risk determination [6.1.2]
2. Determining legal and regulatory compliance requirements [6.1.3]
3. Planning Action [6.1.4]
4. OHS objectives and planning to meet them [6.2]

Case Work

• Define OH&S Risks and opportunities
• Determine applicable legal and regulatory requirements
• Set suitable (SMART) goals
• Create action plans to meet goals

Learning Outcomes

• Risk Assessment completed
• Understanding the relationship between Goals, Setting Objectives and Defining Risks
• Legal requirements identified and method to access them put into place

Module 4 – Support [7]

Resources

1. Providing resources  [7.1]
2. Competence [7.2]
3. Awareness [7.3]
4. Communication – internal and external [7.4]

Case Work

• Assess current method for providing competent people
• Determine adequacy of infrastructure
• Review all aspects of current Work environment

Learning Outcomes

• Understand the importance of using competent people
• Understand the current state of the infrastructure
• Realize the impact that the work environment has on productivity and safety.

Module 5 – Resources: Documented Information

1. General requirements for documentation [7.5]
2. Creating and updating [7.5.2]
3. Control of documented information [7.5.3]
4. Alternative forms of documented information for improved understanding, ease of accessibility for Seguin Morris workers and management system maintenance

Case Work

• Assess current method for managing documented information
• Determine adequacy of document and record control
• Review all aspects of current types of documents and consider alternatives

Learning Outcomes

• Understand the importance documented information
• Understand the current state documents and records and their management
• Realize the impact that efficiency of document management has on operations

 

Module 6 – Leadership

Leadership’s Role in the OH&S management system [5.1, 5.2]

1. Commitment to the system
   1. Communication to workers
   1. Defining the Environmental and OH&S Policies [5.2]
   1. Identifying and understanding Management requirements [5.1]
   1. Organizational structure [5.3]
   1. Consultation and participation of workers [5.4]

Case Work

• Define OHS Policies
• Define in terms of OHS Objectives
• Consider current organizational structure
• Review current worker participation levels

Learning Outcomes

• Understanding of Leadership’s role in ISO 45001
• Understanding the relationship between Goals, Setting Objectives and Defining Risks
• Defined Policy and Objectives relating to your Organizational Goals
• Requirements related to worker participation and involvement [5.1 a) through m) are understood among management

Module 7 – Performance Evaluation: Measurements

Performance Evaluation [9.1]

1. Monitoring and Measurement [9.1.1]
2. Evaluation of Legal Compliance [9.1.2]
3. Updating of Risks/Opportunities

Case Work

• Review Current measurement and analysis methods
• Determine (or arrange to have determined) degree of Legal compliance
• Identify opportunities for improvement of risk management

Learning Outcomes

• Understanding of the requirements for measurements in QMS
• Understanding of the legal requirements required for a safe work environment
• Recognition of options relating to gathering and analyzing performance information
• Development of tracking tools for process performance as it relates to Environmental and OHS performance

Module 8 – Performance Evaluation: Internal Audits [9.2]

Internal Audits [9.2]

1. Fundamentals of auditing – planning, performing, reporting and attributes of good auditors (ISO 19011 as reference)
2. Internal Audit Procedure – understanding of current procedure
3. Auditing by Process and Auditing by Objectives
4. Auditing by Risk/Objective/Performance/Improvement
5. Interviewing techniques
6. Documenting results
7. Communicating results
8. Logging reports and results
9. Audit follow-up activities

Case Work

• Assess your Internal Audit Process for conformance to the requirements of ISO 45001
• Conduct Internal Audits of each process including an audit of OHS requirements

Learning Outcomes

• Understanding Internal Auditing based on Risk/Objectives/Performance/Improvement
• Revision of your Internal Audit Process if required
• Requirements for Internal Audits and the value of Internal Audits

Module 9 –Internal Auditing [9.2] and Management Review [9.3]

Internal Audits – continued (continue to apply learning) [9.2]

1. Training during continuing audit activities
2. Training of ‘Management Review’ activity and training on evaluation of the effectiveness of the Integrated Management System [9.3]
3. Training on the application of the results of management review

Case Work

• Continue Internal Audit Process until completion
• Conduct Internal Audits of each process including an audit of EMS/OHS requirements
• Prepare for Management Review to include requirements for both EMS and OHS

Learning Outcomes

• Understand Internal Auditing based on Risk/Objectives/Performance
• Be prepared to perform Management Review for the Integrated System
• Completed Internal Audits and Management Review [9.2 & 9.3]

Module 10 – Improvement [10] – Root Cause Analysis and Corrective Actions

Opportunities for Improvement [10.1]

1. Results of OHS performance – incidents, non-conformities and corrective actions [10.2]
2. Continual improvement [10.2]

Case Work

• Review Current methods for identifying opportunities for improvement
• Identify opportunities for improvement of risk management
• Development of tracking tools for process performance as it relates to Quality, EMS and OHS if needed

Learning Outcomes

• Understanding of the requirements for improvement to the effectiveness of the management system
• Understanding of the requirements for monitoring and measurement of QMS, EMS and OHS factors
• Recognition of options relating to gathering and analyzing performance information

 

Module 11 –Process Analysis and Improvement

Identify projects for Improvement Activities [10.2]

1. Based on performance evaluation [9.1]
2. Structured plan (template) for managing an improvement activity
3. Resources
4. Personnel
5. Time line
6. Success measures

Case Work

• Identify an area of weakness that could benefit from an improvement project
• Create the action plan [Use 6.2.2 as a guide]
• Prepare to implement the action plan

Learning Outcomes

• Understand the value of ‘Improvement’
• Be able to plan an improvement project

 

Module 12 – Developing an Environmental Culture

Determine the characteristics of a ‘Health and Safety Culture’

1. Assess current awareness/commitment
2. Review Context [Annex A.4.1]
3. Does the OH&S system support a ‘Health and Safety Culture? [Annex A.4.4]
4. Does Leadership encourage an Occupational Health and Safety Culture? [Annex A.5.1]
5. Is the OHS Policy conducive to an ‘OHS Culture’? [Annex A.5.2]
6. Success measured to demonstrate a ‘Health and Safety’ culture? [A.9.1]

Case Work

• Assess the commitment to the environment
• Determine whether the current Management System supports and environmental, OHS and quality culture
• Prepare make recommendations to strengthen the culture to create more focus on your OHS conditions, both positive and negative
• Determine whether focus on worker safety would have any impact on customer focus

Learning Outcomes

• Understand the meaning of and existence of ‘Culture’
• Be able to plan a culture awareness campaign with the intention of strengthening the Safety culture in your organization

 

Module 13 – Employee Involvement

Employee Engagement [5.1 k-m)]

1. Assess current awareness/commitment of Management with regards to employee engagement
2. Has an acceptable level of ‘Awareness’ [7.3] been achieved?
3. Is an acceptable form of ‘Communication’ [7.4] taking place?

Case Work

• Establish a method to measure the level of Awareness and Communication
• Create the action plan to improve the levels above [Use 6.2.2 as a guide]
• Prepare to implement the action plan

Learning Outcomes

• Understand how to measure ‘Awareness’ and ‘Communication’
• Make the link between ‘Competence, Awareness and Communication
• Understand how these 3 requirements apply to ‘persons working under the control of the organization’

 

Module 14 –Registration and Audit Readiness

Training on Preparation Requirements for Registrar visit for Stage 1 Audit

1. Training on Registrar requirements for your organization
   1. Training on coordination and planning for your external audit

Case Work

• Training for all participants for the Stage 1 and Stage 2 audits

Learning Outcomes

• All workers prepared for the Stage 1 Audit

 

Module 15 – Final Assessment of Implementation – second Management Review

Complete projects suggested as outputs from the first Management Review [9.3]

1. Structured plan for managing an improvement activity
2. Resources
3. Personnel
4. Time line
5. Success measures

Case Work

• Review commitments made in the first Management Review
• Identify any further action required
• Prepare to implement the action plan

Learning Outcomes

• Understand the cycle of ‘Management Review’ and follow-up
• Communicate findings from Management Review to appropriate Interested Parties
• Carry out necessary adjustments and follow-up

 

Module 16  – Preparation for Stage 1 Audit by an Accredited Registrar

Identify requirements for Registrar visit for Stage 1 Audit

1. Review of registrar requirements for your organization
   1. Coordination and planning for your external audit

Case Work

• Prepare all participants for the audit

Learning Outcomes

• Be able to assess how well everyone is prepared for the Stage 1 Audit and close any gaps