ISO 45001 Implementation Training Plan
This Training Program runs for 16 weeks with two 1/2 day sessions each week or 32 weeks with one 1/2 day session per week. The training covers all the clauses of ISO 45001 in detail so the participants will gain a thorough knowledge of the Standard. Participants will learn how to apply the requirements in their organization so they can apply for ISO Certification by an Accredited Registrar.
Participants earn 2 Certificates:
- Certified Internal Auditor
- Certified Management System Specialist
ISO 45001 Implementation Training Program Outline
Program Overview
The training follows this path for ISO 45001:2018
Group Training Session #1 – Intro and Overview
- 1 Week Case Work
Group Training Session #2 – Operations: Environmental Aspects and Health and Safety Hazards
- 1 Week Case Work
- One-on-One Training Session, as required
Group Training Session #3 – Risk and Opportunity Management
- 1 Week Case Work
- One-on-One Training Session, as required
Group Training Session #4 – Resources: People, Infrastructure and Work Environment
- 1 Week Case Work
- One-on-One Training Session, as required
Group Training Session #5 – Resources: Documented information
- 1 Week Case Work
- One-on-One Training Session
Group Training Session #6 – Leadership
- 1 Week Case Work
- One-on-One Training Session
Group Training Session #7 – Performance Evaluation – Measurements
- 1 Week Case Work
- One-on-One Training Sessions
Group Training Session #8 – Performance Evaluation – Internal Audits
- 1 Week Case Work
- One-on-One Training Session
Group Training Session #9 – Internal Audits (continued) and Management review of Results
- 1 Week Case Work
- One-on-One Training Session if required
Group Training Session #10 – Improvement –Root Cause Analysis and Corrective Action
- 1 Week Case Work
- One-on-One Training Session if required
Group Training Session #11 Process Analysis and Improvement
- 1 Week Case Work
- One-on-One Training Session
Group Training Session #12 Developing a ‘Health and Safety Culture’
- 1 Week Case Work
- One-on-One Training Session
Group Training Session #13 Employee involvement
- 1 Week Case Work
- One-on-One Training Session
Group Training Session #14 – Registration and Audit Readiness
- 1 Week Case Work
- One-on-One Training Session
Group Training Session #15 – Final Assessment of Implementation – second Management Review
- 1 Week Case Work
- One-on-One Training Session
Group Training Session #16 – Preparation for Stage 1 Audit by Accredited Registrar
- Final Evaluation of Case Work – Certification of Trainees
Total Course Calendar – 16 weeks (this can be modified to meet your requirements, but the content will still be covered)
Module 1 – ISO 45001Introduction and Overview
- Course Overview – participants’ personal objectives and their respective roles
- Using your ISO 45001 Management System as a Tool for Improvement to Health and Safety ion your organization
- ISO 45001 Overview – focus on the application at your organization
- Defining Organizational Purpose and Direction [4.1, 4.2, 4.3]
- Context – Internal and External conditions
- Understanding Stakeholders
- Understanding Stakeholder Requirements/Expectations
- Defining the Scope of the Management System
Case Work
- Define Processes – workflow overview with environmental aspects and OHS hazards identified on the process map
- Define Scope of OH&S Management System
- Define Stakeholders and Expectations
- Define purpose from the customer’s perspective – what do they ‘expect’?
Learning Outcomes
- Clear Understanding of Intent and Direction of ISO 45001
- Identifying characteristics of the organization’s context
- Recognition of Various Stakeholders and their Distinct Requirements/Expectations
- Defined Stakeholders, Requirements and Scope for your Organization
- What are customers asking for when they contact you? What matters to your customers? Where in the system does ‘demand’ appear?
- Identify how you create value for customers and learn the impact of these activities on workers’ health and safety.
Module 2 – Operation: Planning and Control [8]
- Operational planning [8.1]
- Eliminating hazards and reducing OH&S risks [8.1.2]
- Managing change [8.1.3]
- Procurement [8.1.4]
- Emergency Preparedness and Response [8.2]
Case Work
- Identify Gaps in: Operational planning, purchasing and outsourcing and how these activities can affect health and safety
- Deliver training on appropriate methods to close operational gaps
- Review and revise ‘OHS Hazards’ [6.1.2, 8.1.2] matrix or equivalent information
Learning Outcomes
- Clear understanding of ISO 45001 clauses and requirements related to ‘Operations’ including requirements related to environmental aspects
- Recognition of the alignment between your processes and ISO 45001 requirements
Module 3 – Risk and Opportunity Management [6]
Actions to Address Risks and Opportunities [6.1]
- Hazard identification and risk determination [6.1.2]
- Determining legal and regulatory compliance requirements [6.1.3]
- Planning Action [6.1.4]
- OHS objectives and planning to meet them [6.2]
Case Work
- Define OH&S Risks and opportunities
- Determine applicable legal and regulatory requirements
- Set suitable (SMART) goals
- Create action plans to meet goals
Learning Outcomes
- Risk Assessment completed
- Understanding the relationship between Goals, Setting Objectives and Defining Risks
- Legal requirements identified and method to access them put into place
Module 4 – Support [7]
Resources
- Providing resources [7.1]
- Competence [7.2]
- Awareness [7.3]
- Communication – internal and external [7.4]
Case Work
- Assess current method for providing competent people
- Determine adequacy of infrastructure
- Review all aspects of current Work environment
Learning Outcomes
- Understand the importance of using competent people
- Understand the current state of the infrastructure
- Realize the impact that the work environment has on productivity and safety.
Module 5 – Resources: Documented Information
- General requirements for documentation [7.5]
- Creating and updating [7.5.2]
- Control of documented information [7.5.3]
- Alternative forms of documented information for improved understanding, ease of accessibility for Seguin Morris workers and management system maintenance
Case Work
- Assess current method for managing documented information
- Determine adequacy of document and record control
- Review all aspects of current types of documents and consider alternatives
Learning Outcomes
- Understand the importance documented information
- Understand the current state documents and records and their management
- Realize the impact that efficiency of document management has on operations
Module 6 – Leadership
Leadership’s Role in the OH&S management system [5.1, 5.2]
- Commitment to the system
- Communication to workers
- Defining the Environmental and OH&S Policies [5.2]
- Identifying and understanding Management requirements [5.1]
- Organizational structure [5.3]
- Consultation and participation of workers [5.4]
Case Work
- Define OHS Policies
- Define in terms of OHS Objectives
- Consider current organizational structure
- Review current worker participation levels
Learning Outcomes
- Understanding of Leadership’s role in ISO 45001
- Understanding the relationship between Goals, Setting Objectives and Defining Risks
- Defined Policy and Objectives relating to your Organizational Goals
- Requirements related to worker participation and involvement [5.1 a) through m) are understood among management
Module 7 – Performance Evaluation: Measurements
Performance Evaluation [9.1]
- Monitoring and Measurement [9.1.1]
- Evaluation of Legal Compliance [9.1.2]
- Updating of Risks/Opportunities
Case Work
- Review Current measurement and analysis methods
- Determine (or arrange to have determined) degree of Legal compliance
- Identify opportunities for improvement of risk management
Learning Outcomes
- Understanding of the requirements for measurements in QMS
- Understanding of the legal requirements required for a safe work environment
- Recognition of options relating to gathering and analyzing performance information
- Development of tracking tools for process performance as it relates to Environmental and OHS performance
Module 8 – Performance Evaluation: Internal Audits [9.2]
Internal Audits [9.2]
- Fundamentals of auditing – planning, performing, reporting and attributes of good auditors (ISO 19011 as reference)
- Internal Audit Procedure – understanding of current procedure
- Auditing by Process and Auditing by Objectives
- Auditing by Risk/Objective/Performance/Improvement
- Interviewing techniques
- Documenting results
- Communicating results
- Logging reports and results
- Audit follow-up activities
Case Work
- Assess your Internal Audit Process for conformance to the requirements of ISO 45001
- Conduct Internal Audits of each process including an audit of OHS requirements
Learning Outcomes
- Understanding Internal Auditing based on Risk/Objectives/Performance/Improvement
- Revision of your Internal Audit Process if required
- Requirements for Internal Audits and the value of Internal Audits
Module 9 –Internal Auditing [9.2] and Management Review [9.3]
Internal Audits – continued (continue to apply learning) [9.2]
- Training during continuing audit activities
- Training of ‘Management Review’ activity and training on evaluation of the effectiveness of the Integrated Management System [9.3]
- Training on the application of the results of management review
Case Work
- Continue Internal Audit Process until completion
- Conduct Internal Audits of each process including an audit of EMS/OHS requirements
- Prepare for Management Review to include requirements for both EMS and OHS
Learning Outcomes
- Understand Internal Auditing based on Risk/Objectives/Performance
- Be prepared to perform Management Review for the Integrated System
- Completed Internal Audits and Management Review [9.2 & 9.3]
Module 10 – Improvement [10] – Root Cause Analysis and Corrective Actions
Opportunities for Improvement [10.1]
- Results of OHS performance – incidents, non-conformities and corrective actions [10.2]
- Continual improvement [10.2]
Case Work
- Review Current methods for identifying opportunities for improvement
- Identify opportunities for improvement of risk management
- Development of tracking tools for process performance as it relates to Quality, EMS and OHS if needed
Learning Outcomes
- Understanding of the requirements for improvement to the effectiveness of the management system
- Understanding of the requirements for monitoring and measurement of QMS, EMS and OHS factors
- Recognition of options relating to gathering and analyzing performance information
Module 11 –Process Analysis and Improvement
Identify projects for Improvement Activities [10.2]
- Based on performance evaluation [9.1]
- Structured plan (template) for managing an improvement activity
- Resources
- Personnel
- Time line
- Success measures
Case Work
- Identify an area of weakness that could benefit from an improvement project
- Create the action plan [Use 6.2.2 as a guide]
- Prepare to implement the action plan
Learning Outcomes
- Understand the value of ‘Improvement’
- Be able to plan an improvement project
Module 12 – Developing an Environmental Culture
Determine the characteristics of a ‘Health and Safety Culture’
- Assess current awareness/commitment
- Review Context [Annex A.4.1]
- Does the OH&S system support a ‘Health and Safety Culture? [Annex A.4.4]
- Does Leadership encourage an Occupational Health and Safety Culture? [Annex A.5.1]
- Is the OHS Policy conducive to an ‘OHS Culture’? [Annex A.5.2]
- Success measured to demonstrate a ‘Health and Safety’ culture? [A.9.1]
Case Work
- Assess the commitment to the environment
- Determine whether the current Management System supports and environmental, OHS and quality culture
- Prepare make recommendations to strengthen the culture to create more focus on your OHS conditions, both positive and negative
- Determine whether focus on worker safety would have any impact on customer focus
Learning Outcomes
- Understand the meaning of and existence of ‘Culture’
- Be able to plan a culture awareness campaign with the intention of strengthening the Safety culture in your organization
Module 13 – Employee Involvement
Employee Engagement [5.1 k-m)]
- Assess current awareness/commitment of Management with regards to employee engagement
- Has an acceptable level of ‘Awareness’ [7.3] been achieved?
- Is an acceptable form of ‘Communication’ [7.4] taking place?
Case Work
- Establish a method to measure the level of Awareness and Communication
- Create the action plan to improve the levels above [Use 6.2.2 as a guide]
- Prepare to implement the action plan
Learning Outcomes
- Understand how to measure ‘Awareness’ and ‘Communication’
- Make the link between ‘Competence, Awareness and Communication
- Understand how these 3 requirements apply to ‘persons working under the control of the organization’
Module 14 –Registration and Audit Readiness
Training on Preparation Requirements for Registrar visit for Stage 1 Audit
- Training on Registrar requirements for your organization
- Training on coordination and planning for your external audit
Case Work
- Training for all participants for the Stage 1 and Stage 2 audits
Learning Outcomes
- All workers prepared for the Stage 1 Audit
Module 15 – Final Assessment of Implementation – second Management Review
Complete projects suggested as outputs from the first Management Review [9.3]
- Structured plan for managing an improvement activity
- Resources
- Personnel
- Time line
- Success measures
Case Work
- Review commitments made in the first Management Review
- Identify any further action required
- Prepare to implement the action plan
Learning Outcomes
- Understand the cycle of ‘Management Review’ and follow-up
- Communicate findings from Management Review to appropriate Interested Parties
- Carry out necessary adjustments and follow-up
Module 16 – Preparation for Stage 1 Audit by an Accredited Registrar
Identify requirements for Registrar visit for Stage 1 Audit
- Review of registrar requirements for your organization
- Coordination and planning for your external audit
Case Work
- Prepare all participants for the audit
Learning Outcomes
- Be able to assess how well everyone is prepared for the Stage 1 Audit and close any gaps